GainTools Office 365 Backup Software Review 2026: Features & Pros/Cons

Summary

Microsoft 365 (formerly Office 365) is a popular option for professional email. A local copy of important emails can be useful for archiving, migrating and offline access. GainTools Office 365 Backup Software is developed to export mailbox data to a local computer in multiple file formats. 

Office 365 Backup Software Key Features Multiple Export Options

The software supports PST, EML, EMLX, MBOX, HTML, MSG and MHTML format. With these options users can save emails for Outlook, Thunderbird, Apple Mail and other compatible apps. 

Selective Mailbox Backup

Users can export all available mailbox folders or backup individual folders. This is helpful if you only want to archive important emails, like those in your Inbox or Sent Items.

Batch Backup Support

GainTools back up multiple Office 365 mailboxes and process them one by one. The vendor says this option is available with Business and Enterprise licenses and can be helpful for organizations that have multiple accounts. 

Folder & Attachment Preservation

When exporting, the software promises to keep email attachments, formatting and the original folder hierarchy. This helps users to keep their email archives organized. After backup it is recommended to check important attachments.

Pause & Continue

The application has pause-and-resume functionality which can be useful in cases where the internet connection becomes unstable in the course of a backup operation. 

Pros

• Supports 7 export formats listed.
• Supports selective or full mailbox backup.
• Supports batch processing of multiple mailboxes.
• Saves attachments as vendor
• Maintains folder and subfolder organization.
• Provide controls to pause and resume.
• Export Office 365 emails to PST without the need for Outlook for the export process.

Cons:

• Must have a valid login to Office 365.
• Backup speed depends on your Internet connection and mailbox size.
• You need a valid license to back up multiple mailboxes.
• You should verify the exported emails and attachments.
• Compatible with Windows computer.

How to Backup Emails from Office 365

Step 1: Download and install GainTools Office 365 Backup Software from its official product page.

Step 2: Sign in to the account by entering your Office 365 account credentials.

Step 3: Select the mailbox folders to export or click to select all available folders.

Step 4: Select Output format like PST, EML, MSG, and MBOX.

Step 5: Select a destination folder by clicking the Browse option.

Step 6: Click Generate Now to start the backup process. 

After exporting, open the exported files and verify that message content, attachments, and folder organization are correct.

Final Verdict

Office 365 Backup Software has useful features for local email backups. Selective folder backup, attachment support, batch processing and multiple export formats make it a compelling choice for email archiving and migration.

But actual backup performance depends on the mailbox size, network conditions, and account authentication. Users are advised to test the software on their own data and verify exported files before relying on them for critical records.

FAQs

1. What formats are supported?

The official product page lists PST, EML, EMLX, MBOX, HTML, MSG and MHTML.

2. Can I backup selected folders?

Yes, the software provides the user the choice to select particular folders or export all the available folders.

3. Do I need Outlook to export PST?

According to GainTools, the PST export can be done without Outlook.

4. Can I back up more than one mailbox?

Yes, multiple mailbox backup is supported on qualifying Business and Enterprise licenses. 

More Info:-  gaintools.com/backup/office365/