What to Expect When Moving into Serviced Offices Glasgow – A Checklist

Making the transition into serviced offices Glasgow can feel exciting but also a bit overwhelming. This checklist will help you prepare and know exactly what to expect. Use this as a guide so your move is smooth, efficient, and stress-free.

1. Visit the Space in Person First

Before signing anything, arrange a walkthrough. Inspect lighting, ventilation, size, and layout.
See if your team will feel comfortable there.
Check common areas like lounges, kitchens, restrooms.
A visit gives you confidence that the space fits your working style.

2. Check the Lease Terms & Flexibility

In serviced offices, flexibility is a major selling point.
Ensure that the contract allows you to scale up or down easily.
Look at notice periods, penalty clauses, and renewal terms.
You don’t want to be locked in if your team grows or shrinks.

3. Clarify What’s Included in the Price

One big benefit of serviced offices is the all-inclusive nature.
Ask whether utilities, cleaning, internet, and maintenance are part of the rent.
See if reception services, mail handling, or security are already included.
Avoid surprise bills later by getting everything in writing.

4. Assess Internet & IT Infrastructure

Fast, reliable internet is critical.
Ask about redundancy, backup lines, bandwidth, and any limits.
Check whether there is support for VoIP, video calls, or dedicated lines.
See whether IT support is in-house or via third parties.

5. Test Phone & Telephony Options

If your business uses phones heavily, test them.
Ask about PBX, VOIP, call routing, and call forwarding services.
Some serviced offices provide full telephony support.
Others expect you to bring your own system. Clarify early.

6. Understand Security & Access Controls

Security is nonnegotiable.
Find out about CCTV, alarms, access cards, biometric or key systems.
Ask when access is allowed (24/7 or fixed hours).
Ensure your team feels safe working late or early.

7. Explore Meeting Rooms & Booking Systems

Most serviced offices offer meeting rooms for hire.
Check the size, equipment (projectors, screens, whiteboards), and layout.
See how booking is done — app, online portal, or via reception.
Find out if there are extra costs per hour or per use.

8. See Breakout Zones, Kitchens & Social Spaces

Your team needs more than desks.
Check if there is a kitchen, coffee area, lounges or outdoor space.
These spaces foster collaboration and downtime.
Their comfort and design can influence morale and creativity.

9. Parking & Transportation Links

If people drive, parking is essential.
Ask how many spaces are available, and whether they are free or paid.
Also inspect public transport links: bus stops, train stations nearby.
Good connectivity helps with commuting and client visits.

10. Location & Neighborhood Amenities

The surrounding area matters.
Check nearby cafes, restaurants, banks, shops, services.
Clients should find it easy to reach you.
Your team will appreciate local conveniences for lunch, errands, etc.

11. Community & Networking Opportunities

One of the perks of serviced offices is the community.
Ask if events, meetups, or networking sessions are organized.
See whether you’ll have access to workshops or business support.
A vibrant community can help your business grow.

12. Branding & Signage Opportunities

You want your brand visible.
Ask if you can put signage near reception, on doors, or hallway.
See whether your company name is listed on digital screens or directories.
Ensure your identity is respected in common spaces.

13. Office Fit-Out & Customisation

Does the space allow customizing interiors?
Some serviced offices let you paint, change partitions, or add branding.
Others insist on using standard furniture and layout.
Check whether changes require approval or incur a fee.

14. Insurance, Liability & Indemnity

Even though many services are bundled, you still need liability coverage.
Ask whether the landlord or centre has building insurance.
See what is your responsibility: damage, theft, accidents.
Ensure your business insurance aligns with these terms.

15. Utilities, Cleaning & Maintenance

Check how often common areas are cleaned.
See what cleaning schedule is for offices, kitchens, bathrooms.
Inspect maintenance response times for repairs.
Understand who you call when something breaks.

16. Emergency & Health & Safety Arrangements

Check emergency protocols: fire alarms, extinguishers, exits.
See whether annual drills are conducted.
Check air quality, ventilation, first aid kits.
Make sure all safety standards are met.

17. Access to Facilities Beyond Your Office

Do you get access to printers, scanners, mailrooms?
Is there a reception to handle your packages or greeting visitors?
Can you use phone booths or quiet rooms?
These shared resources save you setup costs.

18. Virtual Office & Mail Handling

Even if you don’t occupy full office right away, you may want a virtual option.
Check whether mail forwarding, call answering, or address use are provided.
See the terms and cost.
This gives you a presence while you scale into a physical office.

19. Budget for Move & Setup Costs

Don’t forget upfront expenses.
Moving furniture, cabling, signage, IT setup — all cost money.
Ask whether the centre assists with move logistics or has preferred vendors.
Keep a buffer for surprises.

20. Timeline & Fit-Out Schedule

Set realistic dates.
Ask how soon you can move in after signing.
See whether there’s a fit-out period, and who manages it.
Delays can cost you productivity, so get clarity upfront.

21. Orientation & Onboarding Support

Good serviced offices offer induction.
Ask whether they'll walk your team through facilities.
See if point people are assigned for questions or setup.
Proper onboarding ensures everyone lands smoothly.

22. Renewal, Exit & Termination Policies

What happens when lease ends or you leave early?
Check exit notice, dilapidation terms, deposit return conditions.
See if there are penalties for early break.
A clean exit policy is as important as a flexible entry.

23. Client & Visitor Experience

Your clients will visit.
See how reception handles guests.
Check waiting areas, restroom quality, signage to your office.
First impressions count — make sure they’re positive.

24. Review Tenant References & Case Studies

Ask for current or past tenants as references.
Look at reviews, testimonials or case studies.
They tell you the real day-to-day experience.
Visit or talk to someone who’s been there.

25. Evaluate Growth Potential

Make sure you can expand without relocating.
See whether there are larger offices available nearby.
Check seamless transitions, cost of moving internally.
Your serviced office should adapt with you.

26. Environmental & Sustainability Features

Modern tenants care about green building standards.
Ask about energy efficiency, waste management, recycling.
Inspect heating, lighting systems and eco certifications.
A sustainable facility is good for your image and for costs.

27. Accessibility & Inclusivity

Make sure the building is accessible.
Check for ramps, elevators, accessible washrooms.
See whether your disabled team members or clients can move freely.
Inclusivity is essential in modern workplaces.

28. Payment Terms & Security Deposit

Check payment frequency — monthly, quarterly, etc.
Ask how deposits work, how much, and under what conditions returned.
See accepted payment methods and whether there are late fees.
Clear payment terms avoid financial surprises.

29. Internal Linking & Marketing Support

Some serviced offices help tenants by showcasing them in their directory.
Ask whether your business will be listed on their website or marketing materials.
See whether they run blogs, newsletters or promotion featuring tenants.
Mutual exposure helps your visibility.

30. Final Pre-Move Checklist

• Confirm your actual move date and access times

• Label and map furniture, IT, boxes

• Setup utilities and internet a day in advance

• Inform staff and clients, update address

• Walk the route from car park or transport to your office

This final sweep ensures everything happens smoothly.

Why Wright Business Centre Makes for a Strong Option

When exploring serviced offices Glasgow, one facility that often stands out is linked via this phrase. Wright Business Centre is known for combining flexibility, modern design, and community focus in one package. Their model supports growth, customization and full-service amenities.

Also, for those seeking a business centre in Glasgow, look at what their charitable ethos adds. Through charitable and not-for-profit operations (see their charity page linked via that phrase), they reinvest in facilities and community work, making the centre more stable, fair and forward-looking.

Because their offices come with full infrastructure and support, you avoid juggling multiple vendors. You move in and begin work almost immediately, with services already included.

How to Use This Checklist

• Print or save it and tick as you visit each prospective serviced office

• Use it to compare two or more locations side by side

• Ask your point of contact at each centre to answer each item in writing

• Use it during negotiation to request better terms or upgrades

Having this list helps you not only avoid pitfalls but ensures the serviced office you pick actually supports your growth.