Delivery Notes: Essential Info for Shipping and Logistics

According to a report, an estimate shows that around 45 million packages are shipped worldwide every day. The crucial document that plays a major role in this shipping process is the delivery note.   

If you are running a business – whether it is a production company, retail business, e-commerce, etc—then you should know how to handle multiple documents. Some of the documents include invoices, purchase orders, receipts, delivery notes, etc. Understanding delivery notes in business operations enhances business efficiency. This blog explains all the details about the delivery notes and their essential criteria, etc. So, continue to read and gain valuable details. 

What is a Delivery Note?  

A delivery note is a document that comes along with the goods that are shipped and delivered to the clients. It’s a compact list that shows the following details. 

• The list of items in the parcel 
• Quantity of the items in the parcel 
• Weight of the package 
• By which method the parcel is delivered 
• A specific area to put the receiver’s signature  
• Additional instructions related to handling the products in the package.  

The delivery note’s appearance must be simple, and it should not be messy. It can be crafted by hand or using software.  

Different Types of Delivery Notes:  

Different types of packages are being shipped around the world. Each package has different types of delivery notes.    

1. Sale of Goods: This type of delivery note is issued when the product is sold and instantly delivered at the same time. This is applicable for cash sales as well as credit sales.  

2. Delivery of Goods: This is a common type of delivery note, which is used when the goods are delivered to the clients or the business.  

3. Internal Transfer: This type of delivery note is issued when the goods are transferred within the same business but at different locations.    

4. Return of Purchase: This type of delivery note is issued when the client receives the product and returns the parcel to the seller. This type of delivery note also includes the reason why the parcel is being returned. It maintains clear accuracy.  

In Which Situation Can Delivery Notes Be Used?   

If possible, it is highly recommended to use the delivery notes for every parcel that is being shipped. It assists in avoiding any issues that arise between the business owners and the clients. 

It is compulsory to have a delivery note when large and expensive items are being shipped. Also, make sure to attach the invoice copy with the delivery note document. 

Why Delivery Notes Are Something You Shouldn’t Skip:   

Still, if you are doubting why delivery notes should be used, then here are some key reasons why delivery notes shouldn’t be skipped.  

1. Takes Business to the Next Level – The delivery notes make the clients feel valued. Also, it creates a strong relationship between the business and the client. 

2. Enhances Professionalism – Customizing the delivery notes by including the business logo and all the essential information in it enhances the professional standard of the business. 

3. Optimizes Inventory Management – Delivery notes list the items that come in and go out of the business. So, with delivery notes, inventory can be effectively managed. 

4. Reduces the Problem-Solving Time – Delivery notes help in finding out the issues faster and finding effective solutions for them.   

5. Protection From Fraudulent Activities – Delivery notes are the documents that can prevent chargebacks and fraudulent activities.   

Like invoices and estimates, delivery notes are also crucial documents that every business must have. So, don’t forget to send delivery notes to your clients and achieve success in your business.