Free Tools for PST to PDF Conversion with Attachments – A Quick Guide

When it comes to document mobility the Portable Document Format (PDF) is the most suitable file type. Whether personally or professionally PDFs are utilized to deliver resources needed in any business regardless of scale.

Fiona Gray Fiona Gray
Oct 8, 2024 - 12:22
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When it comes to document mobility the Portable Document Format (PDF) is the most suitable file type. Whether personally or professionally PDFs are utilized to deliver resources needed in any business regardless of scale. Many people prefer to preserve their crucial emails in PDF format so they can be shared quickly and accessed easily.

This blog post identifies consistent methods for converting PST files into PDF format including attachments. You can convert PST to PDF either manually or via a PST to PDF conversion tool.

Why Should Outlook PST Files Be Converted to PDF?

The conversion of PST files to PDF format offers various advantages including

  1. Any PST file must be handled using Outlook specifically.

  2. Large PST files with deleted individual emails can be saved as PDF files.

  3. Password protection is available for PDF files whereas PST files cannot be secured in the same manner.

  4. PDF files can be viewed on any device independent of platforms.

  5. The high mobility of PDF files defines their key characteristics.

Trusted Methods for Converting PST Files to PDF with Attachments

There are various ways to batch convert PST files into PDF format.

While not the recommended method you can save Outlook files as PDF using a special technique. Open any email in Outlook and press Ctrl + P to open the print option which allows saving the email as a PDF file without printing it. This is the only way to manually convert PST files to PDF. Other methods do not yield the same outcome.

Using Adobe Acrobat Pro DC

Adobe Acrobat allows you to create a PDF from a PST file. A version of Adobe Acrobat Pro enables efficient conversion with a plug-in allowing PST files including attachments to be converted into PDF format.

Follow these steps to convert PST files to PDF

  1. Launch Microsoft Outlook and select the emails to be converted.

  2. From the menu select the Adobe PDF tab.

  3. Click Selected Messages and from the dropdown list choose to create a new PDF.

  4. Choose a location to save the PDF file and press Save.

Using Microsoft Print to PDF

This method works with any Outlook version including 2016, 2019, 2013, 2010 and older versions allowing you to export PST files to PDF.

  1. Launch Microsoft Outlook and select the emails to convert.

  2. From the File menu select Print.

  3. Under Printer choose Microsoft Print to PDF from the dropdown list and press Print.

  4. Enter the location and file name then press Save to store the file.

Using a PST to PDF Converter

Manual techniques can convert or export PST files to PDF format with attachments but they have potential drawbacks. Using a professional PST to PDF converter ensures the entire PST file including all attachments is perfectly converted. These tools are efficient and user-friendly ideal for handling large PST files with attachments.

Moreover users can also export PST files to Yahoo Mail saving time with batch conversions. These tools work on all Windows-based systems and offer a top-tier graphical user interface (GUI).

Final Notes

In this guide we’ve explored reliable techniques to convert PST files into PDF format while preserving attachments. Since PDF files are more portable than email files it is advisable to follow recommended methods for converting PST files to PDF. I hope you find this post helpful.

 

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